European Science Fiction Society

Promoting Science Fiction in Europe and European Science Fiction worldwide.

How to Run a Eurocon

Do you plan to bid for running an Eurocon? Take some time to read all of the following:

Bidding for Eurocon

Before you can run a Eurocon, you need to win the right to host the Eurocon. Taking part in the process to be voted a Eurocon is often referred to as bidding for a Eurocon.

There are several things that a group bidding to host a Eurocon needs to be aware of:

  • The convention hosting the vote, is running the vote for the Eurocon two years forward.
  • While no notice needs to be giving, with a bid entitled to announce its standing at the First Business meeting of a Eurocon, it is advised to consider making people aware of your intention to bid.
  • Voting for the Eurocon is split into two blocks. That is the votes of the National Delegates, and the votes of the europeans attending the Eurocon.
  • To win the vote you must have the most votes, and win support of 35% of both groups.
  •  A ‘no treating’ rule must be observed.

It is also recomended that you read the following documents before you begin the bid, or at least before running your Eurocon.

Esfs Requirements

There was after the Eurocon in Stockholm an attempt to produce a simple list of minimum requirements that the ESFS Board need from any Eurocon. The idea of this list is to give notice of some of the requirements of the ESFS. Some of these things are required by the ESFS Stautes, while others are best practice that has developed over the years.

This is mainly guidance however you should be aware that you will be expected to provide these things if you win a bid to be a Eurocon.

How to Run a Eurocon

This guide is purely guidance.

The version here is a draft that arose out of an open consultation following ESFS’ 2006 business meeting in Kiev, Ukraine. Following the consultation further comment was provided by two Eurocon regulars (one an ESFS Officer and the other an SF professional). Following discussion at the ESFS 2007 business meeting in Copenhagen it was agreed that the ESFS Officers would arrange with the guide’s compilers some further minor changes.

This project was conducted with the assistance of the Science Fact & Science Fiction Concatenation. Comments are most welcome especially from those considering submitting a bid. Depending on comments received — be they corrections, further suggestions or comments on usefulness — this guidance may be refined or expanded.